By Mandy Green
2 minute read
When you’re bombarded with emails and requests on a daily basis, it can be overwhelming to respond to every single one, especially when many of them are repetitive.
Templates are helpful and valuable for a number of reasons, including these three:
Templates save time – Every time you type out an email from scratch you’re wasting precious time that could be spent on other important tasks. By using email templates you can eliminate the need to constantly reinvent the wheel. Instead, you can create a well-crafted response once and save it as a template to be used again and again.
Templates improve quality and consistency – By using templates, you can ensure that your responses are consistent and of high quality. When responding to so many emails it can be easy to forget important details or to accidentally leave something out. Templates help you to avoid these mistakes.
Templates help with onboarding new hires – Templates can also be a great tool for onboarding new hires. By having a library of templates in place, new employees can quickly get up to speed on the most common questions and requests they will receive. This means that they can start contributing to the team faster, which benefits everyone involved.
To figure out which templates would make the most sense for you, start by identifying the most common questions and requests you receive. Then, craft a response that answers each question or addresses each request in a clear and concise manner. Once you’ve finished your templates, save them in a designated folder for easy access.
And if you’re worried that using templates means you will have to sacrifice your personal touch, don’t be. In fact, templates can be a great starting point for a personalized response. By using a template as a basis for your response, you can save time while still adding personal and relevant details and information.